Board members can complete an important part of the governance procedure using general software for meeting management. One key feature to look for is the ability to record meetings, prepare detailed reports on voting and get electronic signatures. Some portals also offer video conferencing, which aids to make meetings more interactive for all those involved.

In addition to meeting management general board software must have features that allow easy sharing of documents and collaboration. This can increase director productivity and board participation and board engagement, both of which are critical cornerstones for good governance. It is crucial to check if the platform can support a wide range of file formats. Directors will be able to avoid having to manually forward emails and attachments or create multiple copies of files.

The software should allow for the use of annotations as well as highlighting tools. These tools can be used to highlight important parts in documents and ensure everyone in a gathering is aware of what’s being discussed. It’s also important that the software enables participants to support their views or bring up any issues that they might face by using specific sections from the document in question. This helps to avoid time spent during the meeting itself trying to clarify issues.

The software should have versions that are optimized for desktop, tablet and mobile. This allows board members to quickly access information her explanation and prepare for meetings no matter the location they are in or what device is being used. Some solutions also offer print-friendly format options for those who prefer paper or who are unable to work on screens for extended periods of time.