This software, also known as meeting portals, or board portals is designed to ease collaboration between directors and offer digital access to the materials used in meetings. It also helps reduce the cost and inconvenience of filing and distributing papers. Regardless of the size of an organisation, any group that requires constant communication and decision-making requires a method to make their meetings efficient, efficient, and secure.

A well-designed solution for managing boards includes features that allow board members to create and share agendas for meetings to schedule meetings, email reminders, and upload related meeting documents all in one central online location. Some solutions support polls and voting, which allows board members to voice their views on resolutions or issues that can affect the organization.

A successful board meeting includes the preparation and monitoring of meetings. The most effective management systems for board meetings include task tracking tools that let you make lists of actions items and monitor the progress of these tasks. Some even allow you to label individuals who are accountable for specific actions. This helps increase accountability and transparency among board members and between the executive team as well as between the board and board.

Finally, the most important characteristic of a good board management system is an online document center that allows board members to access all documents for meetings, messages from other board members, organizational policies, and their respective duties in one location. When a board member logs into their portal, they will have all board minutes important the materials they need to conduct their meeting. This can greatly increase efficiency for both boards as well as administrative support staff because it eliminates the need to manually sort and distribute materials for meetings prior to each meeting, as well as reducing the time spent performing administrative tasks following meetings.